Home Business 4 Cell Calendar Productiveness Hacks for Optimizing Your Scheduling on the Go

4 Cell Calendar Productiveness Hacks for Optimizing Your Scheduling on the Go

4 Cell Calendar Productiveness Hacks for Optimizing Your Scheduling on the Go


Life is chaotic. You’re continuously on-the-go, working from one scheduled occasion to the following. You don’t all the time have the leisure of being at your desktop laptop when it is advisable schedule an appointment. That is what makes cell calendar apps so essential in right this moment’s world. By opening your calendar app of selection, you’ll be able to schedule a haircut, physician’s appointment, or reschedule a piece assembly with ease.

The primary disadvantage to any cell calendar is that the display is far smaller than the view in your desktop or laptop computer laptop. Viewing the calendar in your telephone takes a little bit of getting used to as you need to navigate a a lot tinier display.

Taking a look at your smartphone calendar when you’re commuting by practice or bus might be difficult for those who don’t have the proper settings in place. If you happen to’re seeking to optimize how your cell calendar is displayed, preserve studying. Under, are 4 methods to keep away from or decrease any frustrations that give you on-the-go scheduling.

1. Voice Instructions

There are quite a few advantages to utilizing voice instructions all through your day. At dwelling, it’s possible you’ll inform your Alexa speaker so as to add an merchandise to your grocery listing or put it in your favourite playlist. Chances are you’ll ship and obtain voice messages when your fingers are tied up with the children, and also you aren’t in a position to textual content a response to your companion.

Thankfully, many calendar apps even have voice command integration so you’ll be able to dictate your scheduling wants.

Google Calendar customers can faucet into Google Assistant that can assist you add, edit, or take away occasions out of your calendar seamlessly. With a fast “Hey Google,” you’ll be able to say exactly what you need to do on the calendar aloud. Google Assistant works for Android and iPhone customers. Arrange your voice recognition for Google Assistant beneath your Android Settings or in your Google Assistant app.

For iPhone customers, Siri can also work together with Apple Calendar. Like Google Assistant, you should say, “Hey, Siri,” and ask for a calendar addition or change. She will additionally learn your calendar for those who ask, “Hey, Siri. What does my schedule appear like right this moment?” Do this out in your subsequent commute so you’ll be able to mentally put together on your day forward.

2. Collaborative Planning

Simply since you coordinated the assembly shouldn’t imply you need to be in control of mentioned assembly. Let’s say you’re in control of discovering the time on your workforce to satisfy with a potential consumer’s workforce.

You’ve added your entire workforce members to the invite in addition to the consumer’s primary level particular person. However they could produce other teammates they need to invite as nicely. As an alternative of sending them their names and e-mail addresses, you may make them in control of the calendar occasion.

Within the Google Calendar app, click on on Choices after which Change Proprietor. The brand new proprietor of the occasion will obtain an e-mail with a hyperlink. They might want to settle for possession of the occasion to be able to have edit privileges. From there, they’ll add their teammates to the assembly invite to make sure everyone seems to be conscious of the upcoming name.

This collaborative planning choice isn’t out there for Outlook Calendar or Apple Calendar customers. If you happen to make the most of both of those calendar apps, you’ll have to cancel a gathering fully and have one other particular person arrange the occasion. It is a disadvantage to each Outlook and Apple Calendar.

3. Viewing Choices

The smaller display dimension is essentially the most important setback to utilizing any smartphone calendar app. One method to overcome this impediment is so as to add your calendar as a widget to your telephone. This manner, you’ll be able to see your schedule at a look out of your telephone’s dwelling display.

Outlook and Google Calendar widgets can be found for Android and iPhone customers. Android customers can add it by tapping Widgets from the house display after which discovering the Outlook or Google group. Choose Outlook Agenda or Google Calendar widget from there and drag it to your required location on your property display.

iPhone customers ought to go to their notification heart by swiping down from the principle display. Swipe proper to view your Widgets, then faucet Edit earlier than choosing Outlook or Google Calendar and tapping Completed.

When you’re at it, go forward and alter your calendar’s view to your desire in your primary smartphone app. Google Calendar lets you view a whole month in your Android or iPhone, or you’ll be able to choose a selected day to view that day’s explicit schedule.

The identical performance applies to Outlook Calendar customers, who can swipe right down to view your complete month’s calendar. Alternatively, customers can decide a selected day. Apple Calendar defaults to a month-to-month view so customers can faucet on a selected day; a full listing of upcoming occasions for the week/month will likely be viewable.

4. Shade Coding

If you happen to’re utilizing one grasp calendar, all of your occasions and appointments seem inside one view display. A vet appointment for Fido exhibits up subsequent to a gathering together with your boss. It may be arduous to distinguish between what’s private and what’s for work when a small telephone display. You’ll be able to assign every of your calendars a distinct coloration with coloration coding. This method allows you to rapidly get a way of what you should do every day.

Google Calendar customers should assign a coloration for every occasion on their desktop. Nevertheless, as soon as colours are assigned — yellow for child’s appointments and blue for work conferences — you’ll be able to designate the occasion coloration within the app. In your smartphone, both faucet to create a brand new occasion or choose an current occasion. Click on Edit, then choose the present calendar coloration to swap to a brand new coloration.

The method is a bit tricker for Apple Calendar customers who want to change the colour on their iPhones. Quite than click on on an occasion, choose Calendars on the backside of the app after which Add Calendar. From there, you’ll be able to designate a brand new Calendar and assign a coloration (i.e., blue for work conferences). Choose your present occasion from the principle calendar view display or add a brand new one. From there, you’ll be able to assign the suitable coloration to the occasion.

Whereas it could take a little bit of legwork upfront, assigning colours to your calendars and respective occasions can simplify your life. Quite than an infinite, jumbled display of a number of occasions, coloration coding allows you to get away your day.

Some occasions could also be FYIs or reminders, like your baby’s area journey day, that doesn’t require an motion merchandise from you. Others would require your consideration at particular instances, like a workforce assembly or consumer lunch.


Whether or not you’re utilizing Google Calendar, Apple Calendar, or Microsoft Outlook, chances are high you’ll be able to enhance your use. Functionalities differ barely by these main calendar platforms, as does the expertise for iPhone and Android customers. Nevertheless, it’s nicely well worth the upfront effort and time to make the most of your calendars whereas on the go effectively. Doing so could enhance your life, leaving your frustrations at bay.

Featured Picture Credit score: Photograph by Brett Jordan; Pexels; Thanks!

The publish 4 Cell Calendar Productiveness Hacks for Optimizing Your Scheduling on the Go appeared first on Calendar.



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